On-the-Day Coordination

Your wedding or special event is a day to celebrate, laugh, and make unforgettable memories. You've done all the planning, now it's time to enjoy it! Our On-the-Day Coordination service is here to make sure everything goes off without a hitch, so you can relax and soak in every magical moment.

Every package includes two Eventists as standard, because most events have too many moving parts for one person to manage properly.

On the day, there are often several things happening at the same time: suppliers arriving, decor being set up, guests needing direction, timings to keep on track, and spaces needing to be turned around or checked before the next part of the event begins.

Having two coordinators means we can divide and manage those jobs properly. One of us might be overseeing setup while the other is liaising with suppliers or checking the timeline. One can move ahead to the reception space while the other stays behind to close down or reset the ceremony area. If decor needs assembling, table details need placing, or last-minute issues crop up, there are two pairs of experienced hands to deal with it.

It means the day runs more smoothly, things don't get rushed, and you're not relying on one person trying to be everywhere at once.

Before the Day

From booking onwards, we act as your sounding board. Got a question? Need to sanity check an idea? Wondering if a supplier's price feels right? You can email or message us as much as you like — we're here to help with:

• Reviewing contracts or quotes
• Recommending trusted suppliers
• Spotting red flags in timelines or logistics
• Offering honest, experienced advice
• Helping with supplier negotiations (if needed)

One Month Before

We'll schedule 2 detailed planning calls to go through your full running order. We'll flag anything that looks rushed, unrealistic or unclear — and work with you to smooth it out. This is where we fine-tune and make sure everything is doable and flowing well.

We'll also carry out a site visit to assess the logistics of your ceremony and reception venue(s) — getting familiar with the layout, access points, and flow of the space so we're fully prepared on the day.

A Few Days Before

We'll have one final call to lock in every detail. Who's delivering what, when? Who's giving speeches? Who's moving the chairs? We'll make sure it's all in hand and you feel calm and clear before the big day.

On the Day

This is where we shine. We arrive early and act as your eyes, ears, hands and calm presence throughout. You get to enjoy your event — we'll handle the rest.

• Managing your suppliers and arrivals
• Keeping everything on time and on track
• Setting up decor and checking layout
• Handling last-minute changes or issues
• Cueing key moments (speeches, cake-cutting, first dance)
• Coordinating turnaround of spaces (ceremony to reception)
• Supporting you and your VIPs throughout
• Acting as the go-to for any guest or supplier questions
• Packing away personal items at the end